This is a remote position.
About Teams Squared:
We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.
Job Description:
We are seeking a highly capable Operations & Executive Assistant to support our internal operations and senior leadership team. This hybrid role blends traditional executive assistance with strategic operational support. The ideal candidate is a systems thinker who thrives in remote environments, excels at managing multiple priorities, and knows how to optimize processes while maintaining a high level of discretion and professionalism.
Responsibilities:Provide comprehensive executive support including calendar management, inbox organization, meeting preparation, and travel coordination.
Manage day-to-day internal operations—track deliverables, optimize workflows, and document SOPs.
Coordinate internal communications and ensure seamless information flow across teams.
Support hiring and onboarding processes, maintain internal records, and assist with HR-related tasks.
Monitor and report on operational KPIs, deadlines, and progress for internal projects.
Organize and lead internal meetings by creating agendas, taking minutes, and ensuring timely follow-up on action items.
Maintain and improve digital systems including project management tools and internal databases.
Liaise with external vendors and partners as needed on behalf of leadership
Provide comprehensive executive support including calendar management, inbox organization, meeting preparation, and travel coordination.
Manage day-to-day internal operations—track deliverables, optimize workflows, and document SOPs.
Coordinate internal communications and ensure seamless information flow across teams.
Support hiring and onboarding processes, maintain internal records, and assist with HR-related tasks.
Monitor and report on operational KPIs, deadlines, and progress for internal projects.
Organize and lead internal meetings by creating agendas, taking minutes, and ensuring timely follow-up on action items.
Maintain and improve digital systems including project management tools and internal databases.
Liaise with external vendors and partners as needed on behalf of leadership
Requirements
Minimum of 3+ years experience in operations, administration, or executive support roles.
Proven success in supporting C-level or executive leadership in fast-paced, remote environments.
Strong technical proficiency in Google Workspace, Excel/Sheets, Slack, Zoom, and project management platforms such as ClickUp, Asana, or Trello.
Exceptional written and verbal communication skills with high attention to detail.
Excellent organizational and time management abilities.
Self-starter with the ability to anticipate needs and work independently.
Experience developing and improving workflows, documentation, and internal processes.
Comfortable working with confidential information and maintaining discretion.
Benefits
Opportunity for 100% remote work.
Competitive compensation package.
Access to tools and platforms that support your work.
Continuous learning and growth opportunities.
If you are passionate about operational excellence and thrive when providing high-impact support to leadership, we encourage you to apply!
Note: Only shortlisted candidates will be contacted for further discussions.
is an equal opportunity employer, valuing diversity and inclusivity.
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