Note: The job is a remote job and is open to candidates in USA. Contura Vet USA Inc. is a global medical device company focused on innovative treatments for joint pain and lameness in animals. They are seeking a detail-oriented Administrative Assistant to provide comprehensive support across multiple departments, ensuring smooth operations and effective communication within the team.
Responsibilities
- Manage calendars, coordinate meetings, and support meeting logistics to ensure workflows remain organized and deadlines are met
- Handle phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining a professional tone
- Maintain and organize digital and physical files, records, and documentation for accuracy and easy retrieval
- Prepare reports, presentations, spreadsheets, and supporting materials by compiling and formatting data clearly and professionally
- Coordinate shipping of materials, samples, supplies, and event-related items; assist with inventory tracking and replenishment
- Order office and operational supplies, monitor inventory levels, and support equipment or materials needed for wet lab and education programs
- Assist with data entry and basic bookkeeping tasks, including invoice tracking, documentation collection, and routing for approval
- Liaise with vendors, clients, and internal teams to share information, schedule meetings, and support ongoing operations
- Handle sensitive information, company records, and financial documents with confidentiality, accuracy, and discretion
Skills
- Education: Associate's degree required
- Experience: Minimum of 2–4 years of administrative or operations support experience in a fast-paced environment
- Ability to work independently while collaborating effectively with cross-functional teams
- Strong organizational and time management skills with the ability to manage multiple priorities
- Excellent written, verbal, and interpersonal communication skills
- High attention to detail and commitment to accuracy
- Proven ability to meet deadlines and manage a high volume of work
- Strong problem-solving skills and sound judgment
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), email platforms, and data entry systems
- Comfort learning new systems, tools, and processes (e.g., accounting, CRM, or project management platforms)
- Professional demeanor with the ability to remain composed under pressure
- Reliable high-speed internet connection and a professional remote workspace
- Availability during core U.S. business hours
- Ability to sit, type, and communicate for extended periods, with reasonable accommodation per ADA guidelines
- Occasional travel (up to 5%) for meetings, events, or training as needed
- Bachelor's degree preferred, or equivalent professional experience
Benefits
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, and holidays).
- Professional development and training opportunities.
Company Overview