Note: The job is a remote job and is open to candidates in USA. GAI Consultants, Inc. is looking for an Administrative Specialist 1 whose primary responsibility will be assisting engineers in the development of project deliverables for clients. The successful candidate will coordinate with staff across multiple offices, manage project documentation, and ensure quality assurance of deliverables.
Responsibilities
- Will primarily support the Power Delivery Engineering Business Sector on projects including preparation and detailed review of deliverables. Work will involve coordinating with staff in four other offices and prioritizing work based on client schedules and needs
- Will be responsible for updating client and internal tracking spreadsheets
- Will be responsible for performing detailed QA/QC checks of project deliverables
- Assists in the preparation of project-related documents to comply with client and/or GAI Branding standards; assist with project processes/procedures for QA/QC requirements. Performs special projects and other tasks, as assigned
- Strong Adobe Acrobat and Microsoft Office Suite skills, including Microsoft Word and Excel, are required
- Assists in the creation and maintenance of project related forms or documents
- Answers questions about administrative best practices and procedures
- Occasionally plans and coordinates detailed aspects of projects
- Assists with preparation of project scopes, schedules and plans for assigned projects
- Occasionally assigns tasks to other administrative staff
- Mentor other administrative staff
- Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria
- Attends project meetings and assists with meeting minutes
- Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products
- Possess effective oral and written communication skills; interacts with other staff; interacts with all GAI staff, outside vendors and clients
- Communicates effectively to both technical and nontechnical audiences
Skills
- Strong Microsoft Excel skills
- Strong Microsoft Word skills
- Strong Adobe Acrobat skills
- Experience with large (100+ pages) documents
- 3+ Years of Experience
- Driver's License
- Possess effective oral and written communication skills
- Interacts with other staff
- Interacts with all GAI staff, outside vendors and clients
- Communicates effectively to both technical and nontechnical audiences
- Associate degree (or higher) from accredited college or university preferred
- Notary Public preferred
Benefits
- Marketbased, competitive compensation
- Performancedriven recognition and development bonuses
- Medical, dental, and vision plans
- Companypaid short-term and long-term disability
- Companypaid life insurance
- Employee Assistance Program and wellness resources
- Generous paid time off + 7 paid holidays
- Anadditionalfloating holidayuse it for what matters to you
- Paid maternity, paternity, and adoption leave
- 401(k) with company match
- Tuition reimbursement
- Support and rewards for professional development and certifications
Company Overview