Note: The job is a remote job and is open to candidates in USA. EY is a global leader in assurance, consulting, tax, and transaction services, dedicated to building a better working world. They are seeking an Executive Administrative Coordinator to provide high-level administrative, project, and operational support to multiple executives, ensuring their success by managing complex tasks and fostering relationships with stakeholders.
Responsibilities
- Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
- Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
- Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
- Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
- Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
- Protect confidential/proprietary information and manage data and records securely
- Demonstrate high level firm/service line knowledge of QRM policies
- Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
- Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
- Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
- Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
- Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
Skills
- BA/BS degree or relevant experience
- 8-10 plus years of experience
- Typically, no less than 5 - 7 years relevant experience
- Flexible for overtime as required. Vacation dependent on business needs and cycles
- Work primarily onsite in the EY office, client or meeting site as determined
- Must be flexible to travel
- Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
- Independent decision maker exercising discretion/judgment
- Assimilate unfamiliar issues rapidly
- Proactively escalate identified or potential issues
- Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
- Navigate organizational structures, changing environments and sensitive relationships
- Prioritize and perform multiple tasks simultaneously
- Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
- Work independently
- 5+ yrs. exp supporting senior leadership level executives in large organization or firm
- Project coordination experience
Benefits
- Medical and dental coverage
- Pension and 401(k) plans
- A wide range of paid time off options
- Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances.
- You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
Company Overview
Company H1B Sponsorship