Note: The job is a remote job and is open to candidates in USA. Food For The Poor is one of the largest international relief and development organizations in the nation, dedicated to serving the poorest of the poor. The Project Documentation Writer is responsible for creating and maintaining documentation that supports project reporting and donor engagement, collaborating with various stakeholders to ensure clarity and accuracy in written communications.
Responsibilities
- Research, analyze, and synthesize project, operational, and financial information from multiple sources to develop comprehensive project status reports, completion reports, donor updates, and stewardship communications
- Develop original donor-facing project fulfillment packages and stewardship materials that effectively communicate project impact, outcomes, and funding utilization
- Draft, edit, and refine solicitation proposals, project narratives, and strategic communications tailored to donor and stakeholder audiences
- Interpret technical, operational, and project-related information and transform it into clear, compelling, and audience-appropriate written content that supports donor engagement and organizational objectives
- Evaluate project information and supporting documentation to identify inconsistencies, information gaps, or reporting risks, and collaborate with stakeholders to resolve issues and ensure reporting accuracy
- Analyze project files, supporting records, and program documentation to validate activities, milestones, expenditures, outcomes, and project performance
- Exercise independent judgment in determining the accuracy, completeness, and appropriateness of information included in donor reports and organizational communications
- Review, edit, and enhance written materials to ensure clarity, consistency, accuracy, compliance with organizational standards, and alignment with donor expectations
- Analyze project documentation, funding records, and supporting information to ensure donor reports accurately reflect project implementation and financial activity
- Review project funding, expenditure, and disbursement information to support accurate representation of project status and resource utilization
- Collaborate with program, finance, and project stakeholders to ensure reporting aligns with approved budgets, donor restrictions, and organizational requirements
- Identify and escalate potential reporting discrepancies, compliance concerns, or documentation gaps that may impact donor communications or organizational accountability
- Evaluate and select photographs, narratives, and supporting materials that effectively document project activities, outcomes, and impact
- Determine the appropriate integration of visual content to strengthen project reporting, donor communications, and stewardship materials
- Ensure visual content accurately reflects project activities and aligns with organizational messaging, reporting standards, and donor expectations
- Serve as a resource to fundraising, donor relations, and program teams by providing expertise and guidance related to project documentation, reporting requirements, and donor communications
- Collaborate with cross-functional stakeholders to gather, analyze, and interpret information necessary for effective project reporting and stewardship communications
- Build productive working relationships with internal partners to facilitate information sharing, improve reporting effectiveness, and support organizational objectives
- Perform other duties and special projects as assigned by Department Manager and/or Director
Skills
- BA/S or equivalent in related field required – English, journalism, or communications
- Minimum of 5 years of professional writing, editing, reporting, communications, proposal development, or documentation experience
- Demonstrated experience researching, analyzing, and synthesizing information from multiple sources into professional written deliverables
- Strong technical, business, and donor-focused writing skills
- Ability to interpret source information and rewrite content into clear, accurate, and compelling narratives
- Excellent written, verbal, and interpersonal communication skills
- Strong proofreading and editing skills with exceptional attention to detail
- Ability to identify and correct grammatical, formatting, consistency, and content errors
- Commitment to producing high-quality, accurate work products
- Ability to independently analyze information, identify discrepancies, and resolve issues using sound judgment and logical reasoning
- Ability to gather information from multiple sources and determine appropriate next steps
- Ability to research, verify, and compile information from various internal and external sources
- Ability to locate and evaluate relevant supporting information, data, and documentation
- Strong organizational skills with the ability to manage multiple projects simultaneously
- Ability to prioritize competing deadlines with limited supervision
- Ability to maintain accurate records and documentation
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Experience developing donor reports, grant reports, stewardship communications, proposals, or impact reporting preferred
- Experience with electronic document management and database systems preferred
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